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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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1
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01/06/2022
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Freshers’ Week
Update:
Week went well overall. Feedback to give to future committees would be do have more committee meetings in the run up of and during the week. This to extend up to Fresher’s trip as during this time things change quickly and receive many questions which individuals may not always know how to answer.
Item closed
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3
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01/06/2022
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ISB 2023
Update:
Accommodation for Torridon has been sourced.
Rough per person cost is ~£400, increase on last year but inevitable given outside events.
5 Drivers needed – 3 MPV and 2 for personal car.
Concern over whether can do the journey in one day due to distance. Significantly further than other trips (bar Alps which ran in 2018 and journey was split over 2 days)
Interest meeting to be held after Peaks Trip (i.e. early Nov)
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RR to contact SU re: driving guidelines
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4
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01/06/2022
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Font 2023
Update:
SU been informed the trip is intended to run.
Transport to be informed ASAP
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NS to continue organising and inform Paul of driving requirements
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6
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01/06/2022
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First Aid
Update:
AG and TH need to do online portion. Beyond that all complete.
Item closed
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AG and TH to complete online portion of qualification by next meeting
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7
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01/06/2022
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Drivers & Transport
Update:
Associate membership for Ffion not yet complete.
6 MPV observed drives to be done Thurs/Fri this week – 4 from committee and 2 from wider membership
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AG to continue liaising with SU Transport office re: MPV drivers and new drivers registered with SU
CS to sort associate membership for Ffion
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8
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01/06/2022
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Promotion of Club
Update:
Request from AG that posts sent at least 2 days in advance or on the Sunday for week ahead so they can be scheduled for the week.
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11
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12/07/2022
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Evening Orienteering Sessions
Update:
Headtorches arrived and have been useful so far.
25 people at last session – good turnout
Orienteering trip – waiting on invoice from Bristol then product will be live.
Affiliation with NGB is nearly done – 3 members from committee affiliated, may need a 4th?
BUCS: in Edinburgh. Meeting with SU to discuss transport and funding as could be expensive for individuals.
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RR and RS to meet with SU re: BUCS.
RR to continue organising trip
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12
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12/07/2022
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Peaks Trip
Update:
Hut not yet paid for.
Cost is expected to be ~£45 per person.
10 cars/drivers – possible option to take an MPV – reduce need for personal cars but will increase per person.
Number of leaders required still outstanding.
Plan to run trip differently to previous years due to increasing numbers of people with none to minimal prior experience. Lawrencefield is proposed location for Saturday. More amenable to setting up of top ropes that can be supervised by leaders, alongside regular trad climbing activities. Hope is to minimise the amount of time people are sat around in the cold. Leaders supervising top ropes can be changed throughout the day as well to equally share the responsibility.
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NS and GD to pay hut ASAP
NS to confirm drivers and leader list ASAP
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15
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12/07/2022
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BritRock or Similar Event
Update:
Date arranged for 17th November. This will be in place of regular Thursday social.
Room needs to be booked.
£300 or half of proceeds (whichever is greater) to be paid to publishers. When this is paid is unclear, but assumed after the fact?
Prices likely to be in line with last year – i.e. £5 for members and £10 to non-members/public but to be confirmed.
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AE to arrange room booking and clear event with SU
AE to look at advertising event at climbing centres in Bristol.
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16
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12/07/2022
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S1 Navigation Skills
Update:
Start date is Wed 16th Nov and to run for three weeks. Sessions to start ~1pm. Will clash with Wed climbing but hopefully either a) overlap of members will be minimal or b) those wishing to do both will be attending Mon or Sat informal climbing sessions.
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AP to book a room to hold sessions
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17
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24/09/2022
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Sunday Walk with Pub Lunch at end
Update:
Numbers still at 50+ for Sunday Walks so still too large a group.
Item closed
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18
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24/09/2022
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Christmas Meal and Deposit
Update:
Deposit has been paid.
Location is Graze on 8th Dec.
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AV to set up product
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19
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24/09/2022
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Freshers’ Trip
Overall, the trip was a success.
Friday night – response from leaders re: change in plans due to weather was unacceptable. Some flexibility and willingness to do things that aren’t first choice is needed. And willingness to help other members on committee when asked for.
Going forward organisation and designation of duties/activities will be done by discussion between trip organiser and leaders away from rest of the club on the evening before. Any issues or complaints that arise from this should be raised privately with trip organiser, CS or HS.
Beginner or “easy” walk – wording of this should be changed from being advertised as “short” and “long” as can give wrong impression. Advertising the options as a “low level” walk and a more “technical” walk may be more appropriate.
Given the increased pressures from rapidly rising cost of living is there a way of insuring leaders also have “fun” themselves?
Due to increasing prominence of climbing and outdoors post COViD and Olympics greater proportion of members have limited prior experience to activities club offers. Therefore, may be a need to change how some of the trips/activites are run as currently is very draining for leaders and unsustainable. However, currently unclear what form these adjustments could take.
Fresher’s trip is an anomaly due to demands of the trip. Should be noted that fun can still be had even if not doing one’s preferred activity. (e.g. scramble or walk over climbing)
Item closed, but above points to be revisited throughout the year.
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20
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24/09/2022
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Budget and Insurance
Update:
Some members have bought insurance product multiple times so will need reimbursing
List of those not bought insurance product to be compiled and sent to SU for refunding.
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HS to compile list of people to be refunded and send to SU
HS to do first set of affiliation once list is sent
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