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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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18
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20th September 2021
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BOK event helper team
BOK event organised for Saturday 6th November. Volunteers needed to help with this event. Might not need everyone, but if we can put our name into the slots on the spreadsheet that we can make that would be good. Help needed with starting people off and with control collection.
Volunteers needed for the start, but we will use some experienced BOK people to come to collect controls at the end so volunteers not needed for that.
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People to fill out excel spreadsheet for availability
BK and JE to advertise spreadsheet for signup to members
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20
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20th September 2021
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ISB 2022
Concern about a lack of experienced people going on ISB, so discussing opening it up to alumni in order to help run it and who would be interested in going. Going to see who is interested/who have been before and who are available within the club first before we open it up to alumni. Hopefully ISB interest meeting this semester should help with this.
Update
Interest meeting to be held in the next couple of weeks. Ollie Mentz contacted regarding the trip, but no response yet.
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JE to organise interest meeting
KE to book room for interest meeting
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21
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20th September 2021
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Coaches
Unsure about whether or not we need to register our trained coaches as voluntary coaches with the SU so need to look into this
No update
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BK to register herself as a coach
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23
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20th September 2021
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Budget
Received the other day and somewhat comparable to previous years which is good.
Main issue that could come up is that the SU haven’t got any membership targets this year, so usually if we reach this target we could be eligible for more funding, which would cover the insurance for the additional members.
Currently have enough for 160 members (self-set target), so need to see what happens if we get over 160 people.
Update
Budget is going well as far, success of frehsers trip meant that we have been able to reduce cost slightly of Peaks trip despite the cost of the hut increasing.
Biggest issue is the insurance, as we usually get funding for our membership target, and for evry person over that we get ~£20. This year we only got funding for 160 members. We currently have insured 167 members so we have had to take payment for the 7 extra ones from our budget. Currently have 220 members so need to request money from the SU. Some padding in the gear budget to ensure we will be able to insure these members once their grace period ends, but ideally we will get some funding from the SU to insure them.
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FL to chase SU re: membership
Anyone who wants to spend money please discuss with FL
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26
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4th October 2021
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BUCS
Secretaries to organise trials. The climbing trials will be held at Winter Boulder Series at TCA - 1 day of training. The orienteering trials will be held later in semester/next semester as the event isn’t until next semester.
9 people on the team for climbing. Previously been unlimited for orienteering, but meeting needed with the SU to confirm this.
BUCS athletes and BUCS clubs are supposed to get funding from the SU but we have not received this.
Update
TCA winter series comp can be used as a flash competition. 3 different route sets – a ‘fun’ one, a ‘normal’ one and an elite one, each with 25 routes. Planned to run trials with the normal route sets on the afternoon/evening of 17th November. 3 hour window in which to complete the cards – note down the time the start and ensure they finish within that time window.
Funding from the SU available for transport and entry to the competition, but not accommodation.
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FL to chase about BUCS funding/perks e.g. free gym sessions etc.
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27
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4th October 2021
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Competitions
Non selective teams would be good to have at local competitions, in order to provide incentive to join the club and to increase inclusivity. A few local competitions which are accessible to train.
Update
SWUBS bouldering will be after Christmas, once a month every month. Prior to Christmas Exeter wanted to run a competition for lead climbing in preparation for the main series. Would be good for this to be open to anyone in the club, rather than just BUCS.
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JB to get more information about SWUBS to publicise
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