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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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20
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20th September 2021
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ISB 2022
Update
Someone had to drop out due to COVID, meaning that we need to decide if we want to subsidise parts of the costs from the club budget. Everyone has paid £150 as baseline costs, and then it was decided to calculate the remaining balance after the trip, depending on petrol costs etc.. Everyone supposed to pay £320, so we would need to cover £72.17 if we didn’t refund the £150 paid already. No COVID rules specified. Proposed that £150 should be non-refundable but we will cover the £72.17.
Option 1 = refunding and covering it all.
Option 2 = covering £72.17
Option 3 = cover no cost
Votes = 11 votes for option 2. 0 voted for option 1 or 3. Nobody abstained.
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JE to contact FL regarding subsidy for absent attendee
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26
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4th October 2021
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BUCS
Update
Climbing BUCS is sorted.
Money spent on BUCS fee, food and accommodation so would total over £100. Costing of BUCS Orienteering accommodation is a lot for 1 night. Staying in Sheffield as climbing but same price for 2 nights with climbing as for 1 night for orienteering. Open for everyone in the club even though it is BUCS, so would we be willing to subsidise part of this cost. Proposed to subsidise ~£3 per person, to bring costs down slightly. Total £38.50. Alternatively could make climbing and orienteering BUCS equal, but climbing doesn’t have a social associated, and staying at different location so costs will vary.
Votes = 11 votes for yes. 0 votes for no. 0 abstained.
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32
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28th October 2021
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Transport update
Update
MPVs for longer trips (not weekends) can be booked now, so we had one for ISB (£38 per day) and can book one for Font. Difficulty with booking due to taking them abroad. Also issues with booking ferry, as won’t have registration. May be able to get one for summer trip.
To train drivers, we only paid for 1 day MPVs hire and the fuel for that. This will come out of the club budget rather than the trip budget. Issue with training is that you can only extend hire rather than hire them for a single day.
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35
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23rd November 2021
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Inclusivity Award
Current ideas for inclusivity events include liasing with GB paraclimber in Bristol, ColourUp Bristol etc. Other examples include womens only climbing events, beginners climbing training, navigation and training sessions, inclusive socials etc. Would be good to run a disability access climbing event but nobody in Bristol to run it at the minute. 7th March is the official deadline but would probably be fine if we have things booked in to happen by this time.
Update
Talking to a Charity called Bristol Inclusive Thrillseekers to try to arrange a talk. Ideally would tag it on as a social, and would be easier to do it on campus. Could open it up to others as well. Bring your own food and drink as a sober social. If Thursdays not available then any other day not Wednesday would be best. External speaker form must be completed in advanced time.
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VB to liaise with JE and BK about orienteering inclusivity
Secretaries to plan inclusivity activities within their sports
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37
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23rd November 2021
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Semester 2 trip plans
Update
12/13th Feb - Week off
19/20th Feb - BUCS climbing
26/27th Feb - BUCS orienteering
5/6th March - Night hike – hut sorted for Saturday night. To be advertised on the SU webpage and amongst club ASAP.
12/13th March - Portland climbing trip potentially – need to book the hut, whole hut sleeps 40 people.
19/20th March - SWUBS competition potentially
26/27th March - Wild camp to Dartmoor – need to find drivers
2/3rd April – Dartmoor climbing trip
Easter – Font
Nothing after Easter
No orienteering trips planned other than BUCS.
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Anyone planning a trip should put dates on internal calendar and start planning
Orienteering and climbing secs to put provisional dates into the calendar.
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38
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23rd November 2021
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Committee 2022/23
Update
Still a list on the Google Drive, one concern is orienteering secretaries. Email ready to go out about hustings etc.
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41
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14th December 2021
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Committee meetings Semester 2
Update
Proposed to be every 3rd Thursday at 6:30 on campus.
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43
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14th December 2021
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Potential dates for AGM
Proposed to be 3rd March, with hustings on the 17th March.
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JW to inform Royal Oak re: change of date
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44
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14th December 2021
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Alumni fund application
Update
Application has been sent for bouldering pads.
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45
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10th February 2022
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AGM agenda
Secretary needs insurance and health forms adding to description
Inclusivity in the club
Update from all the positions
Budget update
Hustings – what, when, where
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46
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10th February 2022
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Gear store light
Light flickers and doesn’t work so need to get it fixed.
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RH to chase up gear store light
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47
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10th February 2022
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Summer trip 22
Proposed to go to the Gower.
Exams finish on the 1st June, with bank holidays on 2nd and 3rd. Summer ball is on Friday the 3rd. Proposed to go on the Sunday to Wednesday so that people can do both summer ball and summer trip.
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JE to send link to the campsite
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48
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10th February 2022
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Christmas trip 22
Proposed to go to Snowdonia to the Chamois hut that we have been to before.
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JW to book
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49
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10th February 2022
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Socials
Summer social to be on the 3rd June.
Sober social for movie night proposed to be next week. Could either do a film night on campus or combine this with Frome boulder rooms x UKBanff Filmfest in Komedia (15th and 16th Feb)
Will try to squeeze in sober social between AGM and hustings. Could do a board games social, either at board games café or using SU’s supply.
Could do a score social towards the end of semester.
Could also do minigolf when it warms up.
Proposed to do a pub quiz either before or after exams.
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HS to organise sober socials
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50
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10th February 2022
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Club stash
Would be good to have some to identify club members at the climbing walls.
Proposed to do design a t-shirt, and do a poll for something else. Could do fleeces, soft shells or hats as well.
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RH to organise club stash
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51
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10th February 2022
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Climbing tasters
Going to do a trip to the new climbing wall in Chippenham, the Arc.
No plan to do many more climbing tasters to Bristol.
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52
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10th February 2022
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COVID policy
Plan to keep 2 tests before going on trips.
Potentially need to review refund policy. Proposed to remove refund with a positive test, unless we can find a replacement.
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53
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10th February 2022
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SU committees evening
On Monday 14th Feb at 6PM, need to have a couple of committee members going.
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JW to go
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54
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10th February 2022
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By-elections
EH to step down as climbing sec so need to have a by-election to get a new climbing sec for the rest of the year.
Update
Proposed voting structure: First round of voting with options for all three candidates and RON. Second round of voting with for or against majority stakeholder from previous round being appointed to the position.
Round 1: Thomas Hodges: 9, Sam Pearce: 0, Alesia Vallance: 1, RON: 0, Abstain: 1
Round 2 (Thomas Hodges to hold position): For: 10, Against: 0, Abstain: 1
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JW to contact SU to set TH up as new climbing secretary
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55
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10th February 2022
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Trip reports
Trip reports to be written for all trips which happened last semester.
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Anyone who ran a trip to write the trip report
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