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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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7
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20th August
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SU Sport membership
Semester 1
2 membership lists in semester 1, prospective and full. Prospective members were covered under SU sport membership for £20 and full members needed to pay an additional £5 but were insured and able to access gear and trips etc.
Update – semester 2 policy
Prospective memberships are now starting to expire with the BMC as they are only valid for 3 months as part of their grace period.
Prospective and full memberships have been extended keep the 2 separate membership lists to make it easier later in semester.
Update
Issues with return to sport as original membership offering was prospective and full membership, and BMC insurance gave us 3 month grace period so prospective membership covered this. Now, anyone who got prospective membership in semester 1 wont be covered by insurance so will have an issue in signups, as they wont be able to attend in person events without buying full membership.
SU got rid of full membership on website, so currently nobody can purchase a full membership, but can still sign up as a prospective member.
Need to clarify what each memberships involve, and prospective members will only be able to attend online events, and that in person events will only be for full members.
Hard to offer in person events to full members with buying products as there isn’t the option to only offer it to certain members. May need to have bigger waiting lists and go through the people who have signed up to email people who are not full members to tell them they’re not signed up, or give them a chance to pay for full membership. Could send email out for sign ups only to full paid members, so only they know when there are sign ups, which reduces the amount of checking we need to do re: full vs prospective memberships.
Could get rid of prospective membership entirely, but this will exclude people who either aren’t in bath, wont want to pay full membership for a semester and will not make people want to join the club next year. Prospective members also able to attend events.
Might be worth mentioning it in the email with the return to sport, that they need to be a full member and it will take a while to process so give people a deadline for people to buy full memberships by 28th March. Isn’t that unreasonable if we explain reasoning, give advance notice and explain that it isn’t our choice. Insurance costs £16.50 for us and will last until the 31st July.
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JM to contact IT to get them reinstated
CS to create excel to help monitoring signups
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13
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22nd September
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Budget
What is left? How are we going to spend it?
Currently have plans to spend all of the gear budget (£440 left) which Conor will spend. £200 on maintenance which mostly includes gear. £750 left for insurance. £1040 in our activities budget (-invoice from Ollie Mentz, unsure on amount). No strict allocations but this is roughly what we have left.
Update – AGM
Ideas for what to spend leftover budget on:
Hike tents, which could be useful with running trips next year, and increasing COVID safety as well if we can’t run any trips
£500-600 worth of kit needing replacing this year that we can replace at the end of the year to reduce costs next year – mostly helmets
Suggestion for slacklines, but we don’t use these very often and we already have 2 so not thought that they are needed, but we could buy more
Set of compasses for use in orienteering and also navigational lessons if we wanted to do those with walking - £300-400 for set of these. Lots of the ones we have do have bubbles in or are very old/used so only ~7 working compasses. Will be useful with COVID as unable to share them in the training session.
Could buy some guidebooks for local area
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MR to follow up Ollie Mentz for invoice
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16
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22nd September
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Alumni fund application
Alumni fund has given us £540 so we will order 18 pairs of beginner climbing shoes and we don’t need to match the amount we have been given
Update
Shoes ordered and awaiting delivery.
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20
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8th October
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Inclusivity
Identification of need to raise awareness and engagement with resources, starting with committee and then working outwards, so that the environment in the club is welcoming, as history of culture in mountaineering being problematic for those from underprivileged backgrounds.
Update from sub-group of committee?
Talks attended in Jan time and LB has created an inclusivity awards action plan.
Action plan formalises what we are already doing and identifies 3 groups to focus on – Black and ethnic minority issues, distance learners and people from low socioeconomic backgrounds.
Black and ethnic minority issues – need to ensure our promotional stuff includes people from different backgrounds, and use social media to educate and organise colour up Bristol collab (if possible)
Distance learners - Weekly S+c sessions, socials on discord and training sessions which can be accessed anywhere
Low socioeconomic backgrounds – using alumni fund to buy climbing shoes that anyone can use to make climbing cheaper, free activities inc. walks and orienteering training. Advertisement of gear hire from the club for free to reduce costs of trips etc.
Update
Committee support ‘equal access for refugees and asylum seekers’ campaign written by the Bath amnesty society which is being put forward to the uni to ask them to provide 2 scholarships for refugees and asylum seekers
Update
Not a huge amount going on due to lockdown
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LB and subgroup of committee to implement action plan
Ask LB to prepare something/let us know what is going on for the next meeting
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23
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8th October
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Bath City Race - Fundraiser with BOK
Orienteering event in Bathampton down, at the end of February that we could help with in order to increase awareness and raise some funds, providing we go through RAG and provide an on the day team to help out (10-15 people), coordinating welcome, check in, parking etc.
Money is less of an issue at the moment, but should increase involvement in the club and growth of orienteering in this year and future years.
Good in terms of location as it is near uni so good to increase numbers and raise awareness about orienteering and no travel involved. Potential alternative to a trip as well.
Given the go ahead so plan is to send out some feeders to see who would be willing to volunteer. Need to liaise with the SU and start organising.
Update
CANCELLED – need to see what happens with regards to that and future dates.
Update
With roadmap out of lockdown, need to get back in contact but they have lots of events planned later in the year so may not replan this event anytime soon.
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BK to get in contact with BOK
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24
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8th October
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First aid training
Vicky is going back to running first aid courses. 3 hours in person course and then you are given a link for online training. Limits on 12 people as it is an educational course. Ideal to be groups of 6 to be manageable. Happy to pay for Vicky to do a couple of sessions (£6.50 for actual qualification cost + PPE requirements). Considerably cheaper than doing it individually (£80) or through the SU (£40).
Need to get first aid done ASAP due to plan for in person events and activities. Don’t need all of us to do it ASAP, may be worth getting enough people done so we can run our in person activities, and prioritise younger members of club so they can make use of it in future years. HB to organise with Vicky and find venue, current options either through SU or at hall in Bradford on Avon.
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HB to contact Vicky to find ASAP date for first aid training
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31
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3rd December
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Plans for semester 2
Charity event
Collaboration with athletics – create group and see how far we can ascend in a week
RAG usually set up a group fundraiser on virgin money that we direct people to
Decided to raise money for Patterdale mountain rescue
Speakers
Jesse Dufton has agreed to do a talk just after Easter (15th April) but would prefer to do it sooner
Karen Dark – para-athlete and Paralympian who does lots of charity challenges etc. although not sure about price. Confirmed that she can do a talk so aiming to get this in between 23rd March to 7th April
Decision that recording talks may reduce attendance as people have less motivation to actually turn up, and hard to control where recordings go after so speakers may be reluctant to agree to recordings
Charity event update
Everything is set up with date currently set to be 22nd-28th March. ‘Night hike’ can be rescheduled as doesn’t have to be before the clock goes back. Need to do promotion material and get people to join specific Strava for this event. Currently only for walking and running.
Update – paid social
SU haven’t approved event so we haven’t had sign ups. Could get people to just turn up and sort out payments on the day, but then Kate has to use own card and it’s a bit of a pain to sort out.
Probably no issues with moving social to next week
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RC to contact Adriana Brownlee about K2 summiters
RC and BK to organise charity event with athletics and promote it
BK to organise Karen Dark talk
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32
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28th Jan
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Attracting new committee members
Going to be difficult as there generally committee is made up largely of 2nd years, but they haven’t had the same level of involvement and engagement as we have had previously.
All positions introduced in AGM and committee to persuade people to run
Update
Presently got most roles filled, but still need to persuade more people to run, and some people who are running for roles with lots of competition to run for other roles.
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Everyone to try to persuade people to run for committee 21/22
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35
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24/2/21
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Return to organised sports plans
Rule of 6 and return of formalised sport returns on the 29th March so we need to organise something
12th April gyms and indoor sports should reopen but no indoor organised sports?
Rough plan for a night hike type event later in semester
Aim to run a climbing event to Sally in the Woods but would need people to lead groups getting there on the bus, and some personal cars to get the mats etc. out to Sally. Hopefully later in the semester could try to get a trip running to Avon but harder to get there without organised transport.
Aim to run a walk a bit further afield if possible with public transport
Could encourage people to take their LFD testing on campus to ensure safety of events
Update
JW and AE have gone and put lots of climbing stuff into calendar ready for return to organised sport.
Need to sort BUMC return to sport roadmap to alert people of rough dates when we are going to restart walks and climbing
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RC to send email/document to club with plans for return to organised sport
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36
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24/2/21
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Blues awards nominations
Only Blues awards we can nominate for are colours, and you need to have done BUCS for 3 years to do that but we haven’t had BUCS this year.
Changes to nomination criteria this year due to COVID.
What about recognition for elite athletes such as Cecilia
Club of the year applications also within this, so we should apply for this.
Update
Club of the year nomination sent off, so waiting to hear back from that.
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42
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4th March
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Hustings
Hustings for those who want to run for committee are on 18th March on teams, where we will run through each committee role and anyone who wants to run can give a little speech (couple of mins) detailing why you want to do it, or why you would be good for the role etc. and then people can ask questions.
As far as we are aware, you don’t have to be a member to apply.
If people want to learn more about the role then get in contact through any means (teams, facebook, email etc.).
Update
Husting’s rescheduled for 16th March as nominations close on 14th and voting starts soon after.
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