Updated COVID Guidance

Running your Groups through COVID-19

We know things are different at the moment, but we're here to support you.

We've put together this page to answer a few questions you might have and we'll keep updating it as guidance changes. If you've got questions that aren't answered here, feel free to get in touch with us at susocieties@bath.ac.uk.

What guidance do we follow? 

The University and the SU both follow government guidelines. We all have a responsibility to keep up to date with, understand and follow any local restrictions. As of midnight 4th January, the UK has entered it's third national lockdown. To read more about lockdown restrictions, visit this page. The main rules to follow are:

  • You can leave your house to shop for basic necessities, for you or a vulnerable person
  • You can leave your house to exercise with your household (or support bubble) or one other person, this should be limited to once per day
  • You can leave your house to seek medical assistance or avoid injury, illness or risk of harm (including domestic abuse)



We know this lockdown announcement causes even more uncertainty and anxiety for us all. Here's some key resources to help you through this time. Never be afraid to ask for help or to recommend these services to one of your friends if you think they're struggling too.

  • SU Advice and Support - Appointments are available over the phone or via Teams Mon - Fri 10:00 - 16:00. Contact suadvice@bath.ac.uk
  • Nightline - A student led listening service via IM or email. Available every day from 20:00 - 08:00. Contact listening@bath.nightline.ac.uk
  • Wellbeing Services - Available by phone, email, video call, some face to face Mon - Fri 09:00 - 20:00. Contact wellbeingservice@bath.ac.uk or ring 012255 383838
  • Be Well - Talk Now - Support by phone, video or chat 24/7. Contact 08081968046 (UK) or +44 3 307771499 (R.O.W)
  • Samaritans - Listening service via phone, email or written letter 24/7. Contact 116 123 or jo@samaritans.org
  • Report and Support Tool - This can be an anonymous way of reporting any harrassment you have experienced/witnessed. Visit here
  • Student Space - Provides useful resources and support for students as well as a phone/chat service. Vist here
  • NHS Health Advice - Health advice for non-emergencies via a call back system. Ring 111

What will Semester 2 look like?

To read the University's detailed phased return plan,  please vist this page.

From Monday 4th January to Sunday 24th January, in person teaching will resume for Year 3 MPharm students in Pharmacy & Pharmacology only. Other courses will resume online until further guidance is issued week commmencing January 18th.

For you groups this means a lot fo what you do will need to take place online. We put together this article with some different ideas you could utilise through this time. You can always book meetings with us to discuss bigger ideas too!

Returning to Bath

If you're planning to return to Bath, please stay safe and only travel if you are free from Covid symptoms and not self-isolating.

The University is offering free lateral flow Covid tests throughout January and early February. You can book COVID tests for your return here. It's reccommended you give yourself enough time to take two tests, three days apart, before any in-person learning or teaching.

If you live in University accommodation, you can now book a return slot in the same way you booked a slot to leave Bath.

Planning a COVID Safe Event

Because of all the new and changing rules around meeting others, we're asking groups to fill out an Event planner for every activity you plan. This is for both virtual and in person events.

Start Planning an Event.

The Event Planner will guide you through all aspects of your event, such as contracts, finances, venues and risk assessments. We can access all this information too so can let you know if there's anything missing. We'll also be checking plans are COVID safe, complying with the latest government guidelines and supporting you adap to these changes as they happen. Don't forget, any external speakers, whether they're in-person or virtual, need to be authorised by the SU and require 4 weeks notice. 

The SU will authorise your event if the planner is completed and then agreed by the relevant SU area. We can only authorise what's included in your Event Planner.

If you participate in any activities that aren't included and don't comply with COVID rules, you don't have our authorisation and could be liable for any fines.

Health and Safety Guidance

There's been a lot of changes to keep up with because of COVID, so here's a health and safety page where you can find everything you'll need to run your groups safely while complying with government guidelines.

If you haven't already, there's a health and safety training module on moodle for all committee members to complete too. If there's anything you've still got questions on or we've missed, let us know! 

Adding an Event to the What's On Page and other Web Skills

Now you've got loads of awesome activities planned, it's time to let people know about them! The What's On page is the easiest way to advertise your events to all students! Your Sports Officer Tom has kindly made this video telling you exactly how you can add all your events to the What's On page.  

Unsure how to update your groups webpage? We've also got this Web Tools guide to make everything a little easier.

Test and Trace

To comply with COVID legislation you must ensure that all in person activities you collect the name and contact number of everyone attending (including organisers and staff). This is a legal requirement.

The easiest way to do this is to create a signup list via thesubath.com admin tools. For any in-person activities, please follow this procedure:

1. Log into your account on thesubath.com.

2. Go to “Account” in the top right of your screen and then go to admin tools. Here you’ll see a menu and an option for “Signups”.

3. Follow the link for Signups.

4. Click “Add new signup”.

5. Fill in the information for your activity and save. The number of available places allowed will be based on either the allowed room capacity or the National Governing Body (NGB) capacity. You must apply whichever is the smallest number. Committee members, coaches and assistants etc will need to complete signups too and be accounted for within the limits of room capacity.

6. Add the text “{signups}“ in your content tab of your SU page. If you need any help with this, let us know and we can talk you through it.

7. Only in exceptional circumstances, for example the on-line sign-up process is unavailable, should hard copies be used. In this case please record the following details of all those present and send the information to susocieties@bath.ac.uk

Name / library card number
Contact phone number
Within the email please confirm the session details too (Group name, venue, start/finish time)

You may also be required to sign in via an additional Test & Trace app when using certain venues too.

All participants must share this information or they will not be able to attend the event or activity. This information will be stored for 21 days after the activity has taken place.