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Item
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Original item date
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Brief description of original issue + update
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Further action required from
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7
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20th August
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SU Sport membership
2 membership lists in semester 1, prospective and full. Prospective members were covered under SU sport membership for £20 and full members needed to pay an additional £5 but were insured and able to access gear and trips etc.
Prospective memberships are now starting to expire with the BMC as they are only valid for 3 months as part of their grace period.
Prospective and full memberships have been extended. We have kept the 2 separate membership lists to make it easier later in semester.
Update
Issues with return to sport as original membership offering was prospective and full membership, and BMC insurance gave us 3 month grace period so prospective membership covered this. Now, anyone who got prospective membership in semester 1 wont be covered by insurance so will have an issue in signups, as they wont be able to attend in person events without buying full membership.
Deadline for people to buy full memberships set for 23rd March.
Update
New members uploaded to BMC MSO. Full membership link removed from website so nobody else can buy full memberships.
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13
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22nd September
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Budget
What is left? How are we going to spend it?
Currently have plans to spend all of the gear budget (£440 left) which Conor will spend. £200 on maintenance which mostly includes gear. £750 left for insurance. £1040 in our activities budget (-invoice from Ollie Mentz, unsure on amount). No strict allocations but this is roughly what we have left.
Update – AGM
Ideas for what to spend leftover budget on:
Hike tents, which could be useful with running trips next year, and increasing COVID safety as well if we can’t run any trips
£500-600 worth of kit needing replacing this year that we can replace at the end of the year to reduce costs next year – mostly helmets
Suggestion for slacklines, but we don’t use these very often and we already have 2 so not thought that they are needed, but we could buy more
Set of compasses for use in orienteering and also navigational lessons if we wanted to do those with walking - £300-400 for set of these. Lots of the ones we have do have bubbles in or are very old/used so only ~7 working compasses. Will be useful with COVID as unable to share them in the training session.
Could buy some guidebooks for local area
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MR to follow up Ollie Mentz for invoice
CS to come up with list of things to spend budget on.
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20
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8th October
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Inclusivity
Identification of need to raise awareness and engagement with resources, starting with committee and then working outwards, so that the environment in the club is welcoming, as history of culture in mountaineering being problematic for those from underprivileged backgrounds.
Update from sub-group of committee?
Talks attended in Jan time and LB has created an inclusivity awards action plan.
Action plan formalises what we are already doing and identifies 3 groups to focus on – Black and ethnic minority issues, distance learners and people from low socioeconomic backgrounds.
Black and ethnic minority issues – need to ensure our promotional stuff includes people from different backgrounds, and use social media to educate and organise colour up Bristol collab (if possible)
Distance learners - Weekly S+c sessions, socials on discord and training sessions which can be accessed anywhere
Low socioeconomic backgrounds – using alumni fund to buy climbing shoes that anyone can use to make climbing cheaper, free activities inc. walks and orienteering training. Advertisement of gear hire from the club for free to reduce costs of trips etc.
Committee support ‘equal access for refugees and asylum seekers’ campaign written by the Bath amnesty society which is being put forward to the uni to ask them to provide 2 scholarships for refugees and asylum seekers
Update
Not a huge amount going on due to lockdown
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LB and subgroup of committee to implement action plan
Ask LB to prepare something/let us know what is going on for the next meeting
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23
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8th October
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Bath City Race - Fundraiser with BOK
Orienteering event in Bathampton down, at the end of February that we could help with in order to increase awareness and raise some funds, providing we go through RAG and provide an on the day team to help out (10-15 people), coordinating welcome, check in, parking etc.
Money is less of an issue at the moment, but should increase involvement in the club and growth of orienteering in this year and future years.
Good in terms of location as it is near uni so good to increase numbers and raise awareness about orienteering and no travel involved. Potential alternative to a trip as well.
Given the go ahead so plan is to send out some feeders to see who would be willing to volunteer. Need to liaise with the SU and start organising.
Update
CANCELLED – need to see what happens with regards to that and future dates.
Update
With roadmap out of lockdown, need to get back in contact but they have lots of events planned later in the year so may not replan this event anytime soon.
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BK to get in contact with BOK
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24
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8th October
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First aid training
Vicky is going back to running first aid courses. 3 hours in person course and then you are given a link for online training. Limits on 12 people as it is an educational course. Ideal to be groups of 6 to be manageable. Happy to pay for Vicky to do a couple of sessions (£6.50 for actual qualification cost + PPE requirements). Considerably cheaper than doing it individually (£80) or through the SU (£40).
Need to get first aid done ASAP due to plan for in person events and activities. Don’t need all of us to do it ASAP, may be worth getting enough people done so we can run our in person activities, and prioritise younger members of club so they can make use of it in future years. HB to organise with Vicky and find venue, current options either through SU or at hall in Bradford on Avon.
Update
Hall in Bradford on Avon being booked for 16th April – currently got 11 people signed up so got 1 space left. Not much point swapping out members of this years committee for next years committee as will need to run another session in September anyway. Could invite 1 member of next years committee. Sessions for 10-1 or 2-5 (go to 3 hours in person and then 3 hours online) £10 (inc hut and PPE) but can subsidise some of this out of club budget. Can’t share lifts according to current SU policy.
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HB to finalise details of First Aid
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31
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3rd December
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Plans for semester 2
Update
Jesse Dufton talk booked for the 15th. No news from Karen and no other talks planned but not a huge issue as we do have the return to in person sports.
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BK to organise Karen Dark talk
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35
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24th Feb
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Return to organised sports plans
Rule of 6 and return of formalised sport returns from the 29th March. 12th April gyms and indoor sports should reopen but no indoor organised sports?
Could encourage people to take their LFD testing on campus to ensure safety of events
Update
JW and AE have gone and put lots of climbing stuff into calendar ready for return to organised sport. Depends on group leaders and first aiders as to what we can run.
Need to restart group leader list and ensure that they have read the necessary parts of the risk assessment etc. and mark up which bits they are allowed to lead.
Need to reinstate signups and send details over to the SU. New event planning form also in place – details for sorting sign ups, who you need to email, dates etc. in the appendix of this.
Night Hike planned to be 10-11th April.
Sunday walks to restart once a fortnight starting next week.
Plan to bring back in person orienteering on 11th or 18th
Car shares not recommended under current government guidance.
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RC and WJ to finalise and publicise night hike.
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44
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10th March
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Gear store size
Currently share store with archery, but they seem to have other storage because some stuff seems to have gone, so we could ask them if we could ask the SU to move the archery store somewhere else slightly smaller so we can grow a bit and have more space, especially if we want to buy more kit.
Haven’t been able to discuss with archery, so will probably ask SU first, to open up conversation first.
Update
Can get shelving if we want it but we don’t really need them at the minute, getting some more big storage containers would be more useful.
Need to wait until the end of the year to discuss with archery about more gear store space.
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