Our Groups run a number of events, socials and activities throughout the year. To run certain events we require you to fill in an Event Planner which will help you to think about all the different aspects of your event including finances, contracts, venue/space booking and risk assessments. It also gives the SU more information on what you are doing which allows us to support you and will help you to ensure you put on the best event for your members.
Do I need to submit an Event Planner?
| EVENT |
YES |
NO |
| Requires an online product |
Yes |
|
| Requires tickets |
Yes |
|
| Costs over £2,000 |
Yes |
|
| Over 200 guests |
Yes |
|
| Has external speaker(s) |
Yes |
|
| Is a show or performance |
Yes |
|
| Cake sales |
Yes |
|
| BBQ |
Yes |
|
| Food event - Pizza etc |
Yes |
|
| SU Socials (PLUG and TUB) |
|
No |
| Small fundraisers (not cakes sales ) |
|
No |
Event Planner Timeline
| Activity or Event |
When to submit Event Planner |
| On campus activity or event |
3 weeks in advance |
| On and off campus shows |
3 weeks in advance |
| Cakes / BBQ's |
3 weeks in advance
(including Food/BBQ health & Safety form) |
| Off campus activity or event (no contract) |
4 weeks in advance |
| Off campus activity or event (contract) |
6 weeks in advance |
| External speakers (online or in-person) Read more here |
At least 4 weeks in advance
(including external speakers form) |
| Overseas trip (please call into Societies office before booking) |
At least 6-8 weeks in advance |
Event Planner
If you're unsure whether you require the event planner, please contact susocieties@bath.ac.uk
To access the Event Planner, you will need to be on campus or a
cessing via a VPN. You will also need to create an account (not single sign on).
Launch Event Planner
Additional Information