Organise a New Event

Event Planner

Our Groups run a number of events, socials and activities throughout the year. To run certain events we require you to fill in an Event Planner which will help you to think about all the different aspects of your event including finances, contracts, venue/space booking and risk assessments. It also gives the SU more information on what you are doing which allows us to support you and will help you to ensure you put on the best event for your members.

Do I need to submit an Event Planner?

Requires an online product Yes  
Requires tickets Yes  
Costs over £2,000 Yes  
Over 200 guests Yes  
Has external speaker(s) Yes  
Is a show or performance Yes  
Cake sales  Yes  
BBQ Yes  
Food event - Pizza etc  Yes  
SU Socials (PLUG and TUB)   No
Small fundraisers (not cakes sales )   No

Event Planner Timeline

Activity or Event When to submit Event Planner
On campus activity or event 3 weeks in advance
On and off campus shows 3 weeks in advance
Cakes / BBQ's 3 weeks in advance
(including Food/BBQ health & Safety form)
Off campus activity or event (no contract) 4 weeks in advance
Off campus activity or event (contract) 6 weeks in advance
External speakers (online or in-person) Read more here At least 4 weeks in advance
(including external speakers form)
Overseas trip (please call into Societies office before booking) At least 6-8 weeks in advance

Event Planner

If you're unsure whether you require the event planner, please contact

To access the Event Planner, you will need to be on campus or a

cessing via a VPN. You will also need to create an account (not single sign on).

Launch Event Planner

Additional Information