Finance


Financial information and support for student leaders.

Welcome to the Students' Union Finance Office page, here you will find a huge range of financial information in regards to your student activities. 

Try our new expense claiming app 
 

If you would like to speak to one of our staff, please see our our contact details and opening times.

All the information contained on this page can be found in the Finance Training slides.

The slides from the Q&A session for Chairs & Treasurers held by the Finance Team are here.

Some of the most commonly used documents you may need:
 

Processing payments

Incoming and Outgoing payments are processed using finance forms. The Following flowcharts can be used to figure out which form you should use.

- Outgoing Payments

- Incoming Payments

 Interactive Finance Forms  should be used. Forms need to be signed by Chair/Treasurer and then either Executive Treasurer or relevant SU Staff Member before it comes to the Finance team. 

Example forms

- Yellow Form - used for requesting reimbursements from your account (e.g. you've bought food for an event and need to claim back the money).

- Blue Form - used for transfering money within the SU (e.g. paying another group for a service they have provided).

- Orange Form - used for paying other organisations via transfer (BACS), invoice or credit card (e.g. buying something online directly without having to pay for it upfront yourself).

- Invoice Request - used for requesting an invoice that can be sent to another organisation. 

Finance codes & Authorisation

When filling in forms Department Codes and Ledger Codes (GL) will be required:

- Societies

- Sports Clubs

- Student Groups

- Authorisation Limits

VAT Information

Please note that this is different for Socs, Sports and Volunteering:

- Societies 

- Sports

Common activities

More information on processing finances for the following:

- Socials

- Equipment for Resale (stash etc)

- Fundraising 

- Sponsorship

If you have any questions have a look at Frequently Asked Questions, or feel free to send us an email.

Finance App

Instead of using a yellow form you can downlad our eXpense365 app to claim back any money you are owed by your club/society. The training on how to download and use the app can be found here:

Training

FAQ