Summary

Careers require additional support during peak activity times, particularly during our busiest period at the start of Semester 1. You will be processing job vacancies and other administrative duties regarding events, resources and workflows on MyFuture. You will need to be reliable, happy to work on your own, use your initiative and cope with the boredom of repetitive work. To be eligible you must be graduating no earlier than May 2028 and not on placement during the academic year 2026-2027.

Opportunity Details

• Two temporary part-time posts.
• Hours each week are subject to workload. However, in previous years it has worked out as approximately 8-10 hours per week in Semester 1 with fewer hours in vacation periods and towards the end of Semester 2.
• To start with hours would need to take place in-person during office hours (any time between 8am – 5pm) to allow for training and support with queries. But once fully trained and confident, hours can be flexible and working remotely will be possible.
• We would like a working pattern with the hours divided into at least two sessions per week.
• You will need to be reliable, happy to work on your own, use your initiative and cope with the boredom of repetitive work.

Full training will be provided.

Eligibility

To be eligible you must be a current student, graduating no earlier than May 2028 and not on placement during the academic year 2026-2027. You will need to be available for a half-day in-person training session before the end of Semester 2 2026 and available to start the role between April and September 2026 (exact start is flexible).

Duties

• Processing vacancy entries using an in-house database to publish them online in MyFuture.
• Contacting employers via email to clarify employment details.
• Other administrative duties as required. These typically include proof-reading career resources and emails, link checking, webpage formatting and editing. Depending on skills and interests other duties could involve video editing and production, social media filming and content contribution, marketing content creation and data cleaning and checking tasks.

Person Specification

• Fluent written English, including excellent spelling, punctuation and grammar.
• High level of attention to detail required to spot scam vacancies, inconsistencies and issues with vacancies.
• Ability to work accurately and quickly during busy periods.
• The initiative to clarify details as necessary.
• Problem-solving skills.
• Reliability.
• Happy to receive and act on feedback in a positive way.
• Relevant work experience would be desirable but not essential.

Additional Notes

• You will be working in tandem with another student worker who will also process vacancies. · You will need to complete a right to work check before commencing this role. If you require a manual right to work check this must be done in-person in the Careers Centre.
• Initial training and shifts will take place in person on campus during normal working hours. Once fully trained, remote and flexible working will be possible.

A quote from our previous Admin Assistant, Matthew:

“As a PhD student who’s mostly lab-bound, finding something remote and casual was really important to me, and this role has been exactly that. I can sign in and out whenever it suits my lab schedule, which has made balancing work and research so much easier. Some days, the vacancy processing can be a bit repetitive (that’s just the nature of the task), but that’s balanced out by other bits of work and by being part of a friendly and supportive team. There is also some satisfaction in knowing that the roles I process are helping students find internships, work experience, or their first job after university. It’s rewarding in a quiet way. It’s also given me a clearer idea of the kinds of careers out there, especially for someone with my background.

I’d recommend the role to other students as it’s flexible, fitting in well around academic work, interesting by getting a sense of the job roles out there, and made even better by working with such an amazing team at the Careers Service.”

How to apply

Fill out our application form online.

Closing date: 28 February 2026, 23:59. Please note: We will consider applications as they arrive and may close the position early.

Interview date: 16 March 2026 – can be flexible, remote or in person.

Careers is recruiting for Student Employability Coaches and Vacancy Processing Administrators. You can apply for only one of these roles.

Pay: CW2 (currently £12.60 plus holiday pay)