SU Groups run 100s of events every year. To help you plan, budget and complete paperwork for your event you can use the below relevant event planners.
SU staff will approve your event planner and support you through the planning stages.
You should submit an event planner if:
- Your event costs over £2000
- Your event involves over 200 people
- Involves Community Volunteering
- Booking external providers (e.g. photographer, DJ, caterer, venue)
- Using external speakers
- Involves food – not including restaurant socials
- You are fundraising for charity
- You are using SU Transport – only if you are claiming mileage or using an SU vehicle (not for BUCS)
- You are screening a film
- Involves an overnight or overseas trip
If your event doesn't come under this list but you need an online product you can submit one directly without an event planner.
You must submit your Event Planner by the following deadlines. This will give you enough time to plan your event and get it approved by SU staff.
| Activity or Event |
When to submit Event Planner |
| General events and socials |
3 weeks in advance |
| Shows |
4 weeks in advance |
| External Speakers |
4 weeks in advance |
| External speakers Read more here |
4 weeks in advance |
| Overnight or Overseas trip |
At least 8 weeks in advance |
| Sport events over £2000 |
At least 8 weeks in advance |