SU Groups run 100s of events every year. To help you plan, budget and complete paperwork for your event you can use the Event Planner. SU staff will approve your event planner and support you through the planning stages.
Do I need to submit an Event Planner?
You should submit an event planner if:
Your event costs over £2000
Your event involves over 200 people
Involves Community Volunteering
Booking external providers (e.g. photographer, DJ, caterer, venue)
Using external speakers
Involves food – not including restaurant socials
You are fundraising for charity
You are using SU Transport – only if you are claiming mileage or using an SU vehicle
You are screening a film
Involves an overnight or overseas trip
If your event doesn't come under this list but you need an online product you can submit one directly without an event planner.
Event Planner Timeline
You must submit your Event Planner by the following deadlines. This will give you enough time to plan your event and get it approved by SU staff.
| Activity or Event |
When to submit Event Planner |
| General events and socials |
3 weeks in advance |
| Shows |
4 weeks in advance |
| External Speakers |
4 weeks in advance |
| External speakers Read more here |
4 weeks in advance |
| Overnight or Overseas trip |
At least 8 weeks in advance |
| Sport events over £2000 |
At least 8 weeks in advance |
Event Planner
To access the Event Planner, you will need to be on campus or acessing via a VPN. You will also need to create an account (not single sign on).
Launch Event Planner
Additional Information