Society Chair
Responsible for overseeing all activities of the Society
Regularly liaises with and delegates duties to committee members
Maintains an up to date Society strategy, to be reviewed in hand-over each year
Engages with members and represents their views to the Bath SU
Acts as a signatory on the Society accounts up to set limits
Is responsible for ensuring health and safety standards are adhered to in all Society activities
Is jointly responsible with the Society Treasurer for ensuring the Society remains within budget
Oversees promotion of the Society to ensure membership targets are met
Informs and works with the VP Activities & Development on any disciplinary matters as per their Society disciplinary policy
Submits Society development plan, budget and asset registers in collaboration with Chairman elect in April each year
Ensures that the Society submits nominations for the Activities Awards each year
Ensures the Society meets all requirements set out in the Socs Constitution and Code of Conduct
Arranges and chairs regular committee meetings.
Society Treasurer
Working with the Chair is responsible for ensuring the Society remains within budget as set by VP Activities & Development and approved by the Socs Executive Committee
Acts as a signatory on the Society accounts up to set limits
Keeps regular accounts and spending plans for the year
Brings accounts updates to Society Committee Meetings
Knowledge and enforcement for the payment of Society Membership Fees
Sets up online products where appropriate.
Society Secretary
Arranges a minimum of one committee meeting per month during term time.
Sends out a request for agenda items a minimum of 7 days before committee meetings
Sends out a full agenda a minimum of 24 hours before committee meetings
Takes full minutes of committee meetings to be circulated to the committee within 2 weeks of the meeting or before the next meeting (whichever is earlier)
Has knowledge of all the core documents required for participation including risk assessments
Ensures correct procedures and policies are followed for events, trips and socials
Checks Society mail shelf and distributes post.
Social and Fundraising Secretary
Is responsible for organising Society socials
Ensures the Society at least breaks even on its social activity over the year
Is responsible for ensuring all Society socials adhere to the current BUSU Socials Policy
Organises fundraising events regularly to ensure that the show and competitions are as cheap as possible for members
Actively seeks additional finance opportunities to that provided by Socs
Works with BUSU Marketing department to generate and circulate sponsorship proposals
Maintains good relations with existing sponsors including submitting sponsorship reports
Seeks to engage in fundraising activity, ensuring all risks are clearly outlined to the Chair prior to activity
IT & Publicity Officer
Ensures all information on the Society web pages are up to date and comply with current Socs and BUSU policy
Updates Society web pages every month with photos, events and news.
Ensures that the Society, its events and Socs Events are widely publicised online.
Supports the maintenance of Society web pages including links to respective Union/University web pages.
Designs and printing flyers and posters over the summer for Freshers' Week and flyers and programms for the show
Coordinates BodySoc's presence at Freshers' Week fairs and events
Coordinates ticket selling and flyering for the annual show
Show Co-ordinator
Contact and book The Edge Theatre
Fill in all the essential forms needed
Book Backstage and keep in constant contact with them
Contact the Marketing Department and make the posters/flyers that you made to be used to advertise the event
Make the programs needed for the show
Find the choreographers and dancers
Create the dance list and the running order as well as collect all the tracks for every dance
Keep in constant contact with the dancers and the choreographers
Contact other societies in order for them to be guest performances on the show
Work on show rehearsals with secretary and choreographers
Competition organiser
Competition Organiser decides which inter-university dance competitions Dancesoc will attend throughout the year.
Contacting the respective universities
Choosing Dance Captains
Organising auditions
Assiting Dance Captains with choosing teams
Completing application forms
Gathering information from dancers
Gathering quotes from coaches and hotels
Booking coaches and hotels
Oversee all competition rehearsals, ensuring everything runs smoothly and all dancers are happy
Be in contact with the SU in terms of completing event planners and setting up online payments.
Constant liason with universities, hotels and coach company
Costumes and Kit Officer
Kit:
Choose items and create kit designs; Find and approach a company to manufacture kit; Liaise with company to choose specific product items, work out a pricing strategy and finalise designs; Send off designs to the SU to be approved
Complete online product request forms for each item of kit
Advertise kit on social media and at classes and rehearsals
Compile and send off kit order to the company and distribute kit to members upon its delivery
Costumes:
Organise costume orders with any rollover money at the end of the previous year
Communicate with dance captains to organise and confirm costumes for competitions; Communicate with show choreographers to fulfil costume requests, and locate their desired costumes in the costume cupboard or help find other costume solutions; Ensure all costume items are returned after each event
Misc:
Complete TRAKA access forms at the start of the year to give all committee members keycard access to the costume cupboard
Work with other arts societies to ensure the costume cupboard is kept tidy and organised
Class and Workshop Officer
Creates weekly class timetable.
Oversees or creates rota for overseeing classes
Responsible for class passes.
Organises workshops.
Maintains and creates new relationships with external dancers and choreographers.
Elections 2019
Nominations for the 2019-2020 academic year committee open 17:00 Monday 18th March 2019 and close 17:00 Sunday 24th March 2019.
To nominate yourself you must write a manifesto and upload it to the Bath SU website.
You can nominate yourself for more than one role.
Only dancesoc members can vote in the election. You can vote for yourself.
The training day for the new committee will be June 4th 2019 in 8W 10am-4pm. Lunch will be provided.