Participants

Absent

Conor Smith (CS) – Chair

Rachel Taylor (RT) – Secretary

Ross Clayton (REC)- Treasurer

Rob Cook (RC) – Walking Secretary

Joseph Boycott (JHB) – Walking Secretary

Janek Trace-Kleeberg (JTK)– Climbing Secretary

Ffion Loring (FL) – Web Secretary

David White (DW) – Gear Secretary 

Eli Scruby (ES) – Voting Member

Jane Blackbourn (JB) – Voting Member

Matthew Pembery (MP) – Welfare & Inclusivity Officer

Rob Haseler (RH) – Climbing Secretary

Sam Edmans (SE) – BUCS Captain

Tom Weaver (TW) – Postgraduate Secretary

Mia Gaines (MG) Social Secretary

Item

Original item date

Brief description of original issue + update

Further action required from

8

1st June

RH to follow up pricing options when extension opens (mid November)

Unfortunately there won’t be any special offers available as the pricing scheme won’t allow it. 

N/A

29

12^th November

CS: Club development plan #2

Committee to start sending our sponsorship emails. There is a template email on the Google Drive to use. Any successful discounts are uploaded to the BUMC SU page. 

ES emailed RAG regarding the charity climb at Redpoint and will set up a meeting with them. RAG won’t be heavily involved but will be beneficial to find out information from them. RC to attend same meeting regarding charity run up Widcombe.

All committee members to check plan and complete tasks they are responsible for

All committee to begin sending sponsorship emails out.Mark on spreadsheet when done.

ES to organise meeting with RAG. RC to attend.

30

12^th November

CS- Club membership update- how to manage numbers 

DW almost finished map of outdoor climbs in local area. 

No action from SE on Sally in the Woods bouldering routes as of yet. Decided that a low profile should be kept and to not advertise Sally in the Woods to large groups. 

DW to send map of climbs once finished to FL and CS to upload to SU page

SE to look into Sally in Woods bouldering routes and add to SU website

31

12th November

Email formatting

FL found there to be a formatting issue that cannot be changed as to do with SU code. 

N/A

33

2^nd December

Saturday Climbing Rota

There will be a rota but only for the start of term to encourage participation then becoming one-off events Decided there should be one dedicated beginner friendly session where committee attend. 

Continue posting on Facebook group if going climbing. JTK and RH to create beginner friendly session. 

All to fill in rota

34

2^nd December

Bath Climbing wall

Ascent UK are still waiting for charity partner to confirm contract and planning applications. CS has been in contact with owner occasionally. Talk of a climbing wall being built in Frome but unsure when. 

CS to continue liaising with Ascent UK

35

2^nd December

S2 Trip plans

FL completed social media calendar. RC will liaise with Jon Mitchinson to organise cycle to TCA. Will wait until weather improves and it won’t be an official event as there is no official risk assessment for it. 

RC to organise cycle to TCA with help from Jon Mitchinson.

36

2^nd December

MP- update on Welfare and Inclusivity

MP wasn’t able to attend meeting. 

JB has emailed Flashpoint and they are happy to hold women’s climbing evening. Provisional date of 10^thMarch.

RC added notes on accessibility of walks to SU website. From now on, will check accessibility during the walk. 

Placement of MP pending. 

JB to create women’s climbing event in BUMC group

RC to generate form for noting accessibility of walks

38

2^nd December

Review S1 Spending

CS met with Tom Sawko regarding member bonus. Will receive £20 per member over the target. Membership joining fee will stay at £36

N/A

Item

Discussion/Description

Action required from

39

Kit Designs

DW responsible for creating t shirts for Font and has created an initial design. Competition for Font t-shirt design decided, if no entries, will use DW’s design. Both t-shirts and vests will be available. 

For general club stash, members can submit their own designs as same time as Font designs. Needs to be inclusive to cover all elements of BUMC.

Trad rack from Alumni fund approved from Dick’s Climbing. 

DW to create logo competition for Font and general club t shirts

DW to send invoice of trad rack to REC or CS to take to SU finance

40

Committee 20/21 

Committee nominations open Monday 9^th March and close on Sunday 15^th March. Submit manifestoes in this time. 

Orienteering Cec to take over one voting member role. SU want roles for committee before Monday 17^th February. Discussion over whether we still need Postgrad Sec now we have Welfare and Inclusivity role. Postgrad Sec represents postgrads, helps encourage them to join. Postgrad Sec in charge of activities over the summer. Decided role will stay.

Debate over whether we need remaining voter member role. Idea that role can be more defined e.g. with a focus on navigation skills, helping out on trips etc. Decided to keep the current definition as is in the constitution but advertise role with a more specific focus, possibly on helping out with first-aid and driving issues. 

Orienteering Sec role- unable to have separate Orienteering Club as it is not recognised by British Orienteering. Is possible for BUMC Orienteering members to join Bristol Orienteering club. Against having separate Orienteering Club as will take away members and people won’t pay membership to 2 clubs. BUMC has unique selling point of offering 3 clubs for the price of 1. 

Committee positions- start to find/encourage current members to take over your role. Add names to spreadsheet made by CS. After AGM, can post on Facebook group or Instagram page about the roles to inform people.

Encourage members to take your committee position for next year

FL to organise promotion of the committee roles via Facebook or Instagram

Add names of possible candidates to spreadsheet made by CS

41

AGM topics

AGM to take place on 27^th February. 

CS to send out call for items to be discussed.

CS to decide and book venue