Check an Academic Appeal is right for you with these 3 questions:
- Progression to the next level of study?
- Suitability to stay on your programme?
- Marks or degree classification awarded?
If you answered YES to 1 or more of these, an Academic Appeal is the right process. Go to Question 2.
If you answered NO & you want to appeal something else (e.g. the outcome of a disciplinary or assessment offence) you need to follow a different process (e.g. for disciplinaries or assessment offences). The SU Advice Team can also guide you through these (email email@example.com).
If YES, be aware dissatisfaction with marks or any aspected of the properly exercised academic judgement of the examiners, won't be accepted alone as valid grounds for an appeal. An SU Advisor can discuss your grounds for appeal & whether your case is likely to be valid, email firstname.lastname@example.org
- A Faculty/School or Doctoral Board of Studies?
If YES, an Academic Appeal is right for you. Go to the next stage.
If NO & the decision is waiting to be approved by the Board of Studies (e.g. the results are provisional or you think the calculation of marks is incorrect) you need to speak to your Director of Studies rather than submitting an Academic Appeal. For more information see the University guide to Semester 1 provisional results.
Making an Academic Appeal can be emotionally & physically tiring. It's OK to ask for help.
The SU Advice Team & University Wellbeing Services can support you throughout the process.
How to make an Academic Appeal
Step 1. Check your deadline. This is usually 14 calendar days (including weekends) after you received the decision you are appealing against.
Step 2. Decide the ground(s) on which you wish to appeal. These are described in the University Regulation 17 document for Academic Appeals & Reviews, Section 17.16c (i - iv). You can discuss these with an SU Advisor in Step 4.
Step 3. Download the Stage 1 Academic Appeal Form (abbreviated as 'AA1 Form') & start to collect your evidence. You can discuss what counts as suitable evidence with an SU Advisor in Step 4.
Step 4. Contact the SU Advice Team for help reviewing & submitting your AA1 Form. An Advisor can arrange a meeting with you to discuss your grounds for an appeal & review your statement. They will explain how to submit your AA1 form & the next steps. Email email@example.com at least 3 working days before your submission deadline.
If you would rather complete Step 4 without speaking to an SU Advisor, please check the instructions on the University guide to Academic Appeals.
Step 5. Submit within 14 days of receiving your results. Details of who to send your AA1 form to are listed on the University guide to Academic Appeals under 'Where to submit your appeal'. Keep a record of your form & email.
1 Start with an introductory paragraph. State what you're appealing, your ground(s) for doing so & what the ideal outcome of your appeal would be.
2. Outline your case in a clear & chronological order. Include names & dates & refer to any evidence you'll be including at relevant points in the text (e.g. Attachment 1: Name of document).
3. Give more detail about your ground(s) for appeal & evidence. This is the most detailed section of your form.
- If you have mitigating circumstances, describe your circumstances, when they occured, how long they lasted, how they impacted you personally & how they've affected your academic performance. Explain why your academic performance would have been different if these circumstances hadn't occurred (e.g. refer to your average mark in other assessments).
- Emphasise the steps you're taking to overcome your mitigating circumstances, to ensure they don't continue to affect your studies & commitment to the course.
- If you haven't submitted an IMC claim, explain why this was the case & why you didn't inform your Department.
- If you're appealing against procedural irregularities, explain what irregularities you feel occured, how they affected your studies, how things might have been different without the irregularities & how your evidence demonstrates this.
- If you're appealing against prejudice, bias or inadequate assessment, explain what you believe has taken place, how it affected your studies, how things might have been different if the prejudice, bias or inadequate assessment hadn’t occurred, and how your evidence demonstrates this.
4. Finally, provide details of what you expect the outcome of your appeal to be (in the last box). This must be in line with the University Regulations (see Section 17.16 a i-iii).
The evidence you include should clearly support the points you make in your appeal.
Examples might include emails, sections of course handbooks, information from Moodle or information from University Regulations or Policies.
All evidence needs to be in English (or translated to English).
If you’re appealing on the grounds of new mitigating circumstances, your evidence should describe:
- The circumstances & how they affected you personally
- How they affected particularl exams or assignments
- When you were affected
- How long you were/will be affected
Clearly label each piece of evidence in the order they appear in your statement & with a relevant name. Attach the documents to your email in chronological order.
What happens after submitting my appeal?
An SU Advisor can explain the next steps & answer your questions. If you would rather explore this on your own, please read Section 17.18 onwards in the University Regulations for Academic Appeals which describes how your AA1 Form is considered.
You should receive a decision within 28 calendar days (including weekends) after submitting your appeal.
There are 3 possible outcomes you will be notified of:
- Executive Action will be taken & your appeal is successful. Your Department will be consulted to identify the best actions for you.
- An Appeal Hearing will be held to find out more information about your case, before deciding any actions. You can ask an SU Advisor to attend the hearing to support you & help you give the best account of the reasons for your appeal.
- Appeal not upheld & your appeal is unsuccessful. You will have the right to appeal this decision by choosing to go through Stage 2 of the Academic Appeal process. An SU Advisor can guide & support you through the second stage of the process. If the second stage is unsuccessful, an SU Advisor can assist you to raise your complaint with the Office of the Independent Adjudicator (OIA), an independent body who review student complaints.
The Academic Appeal process can be tiring. Please reach out to SU Advice or the University Wellbeing Service at any point in your journey. Email us at firstname.lastname@example.org