*Firstly please do ensure you’ve read and noted down all of the information about how to prepare for your assessments on this page. There is essential preparation you need to do including ensuring you format your assessment correctly and use the file path they require you to, as well as key support guidance and services to access. This may help you avoid needing to do get an extension, defer or fill in an IMC at a later date.
Understanding and applying for an extension to a coursework deadline
Read through the university information about the process here and note that evidence is not currently required and your department can also, advise you further about extension requests. Your request doesn't have to be for a medical reason and any issue affecting your ability to perform academically will be considered. It is best to speak to the director of studies (DoS), unit convenor or lecturer of the work that needs to be submitted as soon as possible to enable the extension to be arranged. The extension request form can be found on this page. The extension request is to be submitted to the DoS unless, you are advised differently by your department.
Understanding and applying for an exam deferral
Read through the university information about the process here and note that the exam/s will be deferred until the reassessment period in August 2021. On this page you will find a form to complete which is tailored to each faculty, it is an online form which has a few simple questions about your details, your course, the exam and is submitted online. There is also, an opportunity to summarise the reasons for requesting the deferral. Although, please note that you don't need to convince anyone as it's not open to approval. If requests are submitted correctly, they will be deferred. However, it is useful for the department to understand the issues faced by students and so that appropriate support can be offered.
It is worth considering the impact of deferral and then taking the exams in August, for example:
- you won't receive your end of year results until after the August exams are marked
- you'll need to revise through the summer, maybe a while after the specific teaching
- consider which exams and how many so that you can best use your time now and in August to your advantage
Understanding and applying for an IMC - Assessment period, January 2021 arrangements
1. Read through the updated University guidance on Assessments and IMCs
The university have published key guidance on the assessment period here, which includes a section entitled ‘What if I’m having difficulties.’ This links to this page detailing IMCs. We recommend reading thoroughly through, as it includes key information about what they are, how they work and how you report them.
The IMC process is also an opportunity to discuss your support needs and assessment options, as well as evidencing the impact you’ve experienced that may also help later in your degree.
The key changes to the process for this assessment period are:
- Multiple assessments are now covered by one form.
- Evidence requirement changes:
- You do not have to provide evidence however wherever possible try to provide it if you can e.g. for a medical matter you can provide an image of your prescription.
- Medical evidence is not required, however if you do have it do provide.
- Family/friend supporting statements can be provided.
- You must submit evidence at the same time as the form (if you are providing).
- If you’re not able to provide evidence, try to detail why this is in the ‘Evidence’ section within the form.
- Deadline to submit:
- Ideally you should submit as near to your affected assessment/s as possible.
- The final deadline you must submit by is 09:30 (GMT) Saturday 30/01/21.
2. Consider whether you want to seek further advice to the written guidance on IMCs
We recommend speaking to your DoS/department in order to understand fully how the IMC process works. Further University advice and help is detailed here, which includes an assessments telephone helpline you can contact.
You can also speak with the SU Advice and Support Centre, who can:
- Discuss your circumstances with you,
- Talk through your options and the support available,
- Support you through the IMC process (e.g. provide guidance on what information to include and review your form before you submit it).
3. Guidance on submitting an IMC
As above, please read the University Reporting IMCs page which details the IMC process and what you need to do. We recommend reading the ‘What is an IMC’ document, as above if you have any queries regarding your circumstances and/or how to do an IMC, please speak with the SU Advice and Support Centre.
The form can be found on the page above and here.
IMC application - Key steps to follow:
- Complete the form - Outline your circumstances, the context and facts of the situation. Then how the issues have affected your performance including details about the impact on revision and assessment/s for you.
- Try to provide any evidence you can (see section above ‘Evidence requirement changes’.
- Request feedback from SU Advice and Support Centre (optional) – Email firstname.lastname@example.org with your completed form and we’ll review and provide recommendations to help you communicate your circumstances wherever possible.
- *Please try to do this with as much notice as possible to ensure we’re able to review the form for you in time, ideally 2 days’ notice to your IMC deadline.
- Submit to your DOS as soon as possible or by the final deadline – Email your form to your Director of Studies as near to the affected assessment/s as possible or by the final deadline of 09:30 (GMT) Saturday 30/01/21.
- Keep a record – File the email and form in a safe place, so you can revisit it should you need to.
- Access the support you need – The IMC form is one element of the IMC process, it’s also an opportunity for you to speak to your department and services that can provide support to you wherever you may need. It may be that IMCS aren't the way for you to go at the moment, but there are other options such as extensions or deferall. There are also various support services detailed on the Advice and Help page, including the Wellbeing Service and the SU Advice and Support Centre.