Committee Roles
Contents
Introduction
Here you can find a short overview to the three main committee roles: Chair, Treasurer and Secretary. It aims to provide some context and understanding to each role and help clubs understand committees better, to enable you in providing an excellent experience for your members.
Responsibilities are not exclusive and may vary amongst clubs and roles.
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Chair
The Chair is responsible for overseeing the activities of the Group and guiding it in the right direction. They ensure that all committee members understand and can carry out their roles.
Duties and Responsibilities
·Oversee all activities of the Group, alongside the committee.
·Liaise with and delegate duties to committee members.
·Represent members’ views to committee.
·With the treasurer, manage Group accounts effectively and act as a signatory.
·Ensure Group adheres to all health and safety standards.
·Ensure Group meets all requirements set out in the Groups Policy.
·Ensure all committee members complete compulsory training for their role.
.Follow The SU's Data Policy, regarding the handling of personal data or data related to the Group.
.Complete compulsory training for your role, as outlined by the SU
As a Student Leader we require you to embrace EDI ( Equality, Diversity and Inclusion) good practice. This includes offering events that are inclusive , varied and student centred, taking into consideration locations, access needs, timings, and refreshments so that you are aiming to make your events accessible to all. This also relates to general practice within your role, from meetings, representation and interaction with students in your group. We want every student to be able to participate and be communicated with in a positive, non-judgemental way allowing their best authentic selves to shine
Useful Previous Experience/Skills
- Participation in previous activities by the Group.
- Enthusiasm for the Group and its activities.
- Ability to bring ideas to the Group.
- Willingness to develop organisation, communication, and delegation skills.
Why become a Chair?
- Develop the Group for your members.
- Develop a sense of community between students with shared interests.
- Boost your employability.
- Develop leadership and other valuable skills.
- Access to training and workshops.
Key Time Commitments
- Training Requirements – Minimum 2 online trainings modules and attendance at Groups Conference.
- Group activities – approximately 5-10 hours per week. Some of this time to be spent with SU staff.
We are here to help you so please do contact the SU area specific to your group.
Skills you will develop in this role:
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Commercial Awareness
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Creativity
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Decision Making
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ü
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Delegation
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ü
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Financial Management
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ü
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I.T. Skills
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ü
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Initiative
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ü
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Leadership
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ü
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Marketing
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Negotiation
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ü
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Organisation/ Planning
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ü
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People Management
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ü
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Problem Solving
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ü
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Public Speaking
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ü
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Teamwork
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ü
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Time Management
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ü
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Verbal Communication
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ü
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Written Communication
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ü
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Data Handling
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ü
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Key Times of the Year

Over the Summer
- Handover from the previous committee
- Arrange a meeting to speak to the previous treasurer
- Add club inbox
- Financial planning for the year ahead
- Know how much is in your Club’s Account
- Learn financial processes
- Support your club to make any purchases needed for the start of the year
- Get all coaches set up for the academic ready for your sessions to start

September & October
- Attend Sports Fair
- Help recruit new members
- Ensure all committee members have completed any training needed and refresh yourself using the online training
- Coordinator a Welcome Social
- Full committee meeting – setting out aims and objectives of the year ahead
- Attend committee workshops or ensure a representative is there

January & February
- Book a stall for Re-Freshers Fair
- Attend Re-Freshers Fair
- Committee meeting to discuss Semester 1 and plan for Semester 2 and the Summer
- Plan Committee Handover

March
- Promote Committee Elections for the upcoming year (no committee means no club) - speak to anyone interested in being the next chair
- Club Annual General Meeting (AGM) - this can happen anytime between March- May. It’s a chance to get your full society together and to run through what you have achieved in the year, get feedback from your members, and give them a financial report. Some clubs also use this meeting as an award ceremony for their club and introduce their incoming committee

May
- Award season! Blues & the Activities Awards
- Start handover process
- Complete Handover to the next committee and request your budget for next year
Contact Point
You will be the main contact point for the club from Students' Union.
We recommend you always use the club inbox; we use this for most of our communication from Officer updates to BUCS. That way the communication can be looked back on throughout the years and change in committee to avoid losing important information.
Key Contacts
| Name |
Responsibilities |
Contact Details |
| Sport Team |
The sports team will be your first point of call for most of your enquiries and they will support with your regular activities, club related questions, queries about the website, issues within your club, or if you want to meet to discuss your club. Support with planning an event or trip. |
subathsport@bath.ac.uk |
| Sport Officer |
The sport officer is the voice of the students and should be your contact for any changes you wish to for the sport offer, as well as budget queries. |
susport@bath.ac.uk |
| Finance Team |
Help with accounts and payments |
sufinance@bath.ac.uk |
| Team Bath Bookings |
Deal with all club bookings for STV and Founders Hall |
Bookings and facilities hire - Team Bath |
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Treasurer
The Treasurer is responsible for managing the finances of the Group, working with the Chair to ensure the Group’s money is used effectively and appropriately.
Duties and Responsibilities
·With the Chair, manage Group accounts effectively.
·Ensure other committee members are managing event and activity budgets effectively.
·Act as a signatory for the Group’s accounts.
.Provide financial updates at committee meetings.
.Encourage the Group to use their money to improve members’ experience.
.Follow The SU's Data Policy, regarding the handling of personal data or data related to the Group
.Complete compulsory training for your role, as outlined by the SU
As a Student Leader we require you to embrace EDI ( Equality, Diversity and Inclusion) good practice. This includes offering events that are inclusive , varied and student centred, taking into consideration locations, access needs, timings, and refreshments so that you are aiming to make your events accessible to all. This also relates to general practice within your role, from meetings, representation and interaction with students in your group. We want every student to be able to participate and be communicated with in a positive, non-judgemental way allowing their best authentic selves to shine
Useful Previous Experience/Skills
- Participation in previous activities by the Group.
- Enthusiasm for the Group and its activities.
- Willingness to develop your financial management skills and develop an ability to be firm and stand your ground.
Why become a Treasurer?
- Develop the Group for your members.
- Develop a sense of community between students with shared interests.
- Boost your employability.
- Develop financial management skills.
- Access to training and workshops.
Key Time Commitments
- Training Requirements – Minimum 1 hour online training modules and attendance at Groups Conference.
- Approximately 3-5 hours per week, depending on Group activities. Some of this time to be spent with the SU Finance team.
We are here to help you so please do contact the SU area specific to your group.
Skills you will develop in this role:
|
Commercial Awareness
|
ü
|
Creativity
|
|
|
Decision Making
|
ü
|
Delegation
|
ü
|
|
Financial Management
|
ü
|
I.T. Skills
|
ü
|
|
Initiative
|
ü
|
Leadership
|
ü
|
|
Marketing
|
|
Negotiation
|
ü
|
|
Organisation/ Planning
|
ü
|
People Management
|
|
|
Problem Solving
|
ü
|
Public Speaking
|
|
|
Teamwork
|
ü
|
Time Management
|
ü
|
|
Verbal Communication
|
ü
|
Written Communication
|
ü
|
|
Data Handling
|
ü
|
|

Over the Summer
- Handover from the previous committee
- Add club inbox
- Arrange a meeting to speak to the previous treasurer
- Financial planning for the year ahead
- Know how much is in your Club’s Account
- Learn financial processes
- Support your club to make any purchases needed for the start of the year

September & October
- Complete or refresh yourself on finance training
- Attend full committee meeting
- Attend committee finance workshop

January & February
- Full committee meeting
- Start planning Handover

March
- Promote Committee elections- speak to anyone interested in applying for the role next year
- Prepare Financial Report for the AGM - You will need to show the financial situation handed over from the previous committee, how much income you have had and where it came from, and a breakdown of your expenditure. This is to show that your members have had value for money or that you have.
- Attend Society Annual General Meeting (AGM) and present Financial Report

May
- Award season! Blues & the Activities Awards
- Complete Handover to the next committee and request your budget for next year
- Ensure any remaining budget/income gets used within the same academic year - club account should be £0 at end of year.
To fully understand the role, we recommend completing all finance training available and check the FAQs which will help provide guidance and support. If you have any queries speak to the Sport Exec Treasurers and Sport team.
| Name |
Responsibilities |
Contact Details |
| Sport exec treasurers |
All club account payments need to be sent to the Exec treasurer inbox for approval. |
su-sportexec-treasurers@bath.ac.uk |
| Sport Team |
General enquiries, using central controlled budgets (i.e. Coaching budget & BUCS Events) |
subathsport@bath.ac.uk |
| Sport Officer |
The sport officer is the voice of the students and should be your contact for any changes you wish to for the sport offer, as well as budget queries.
|
susport@bath.ac.uk |
| Finance Team |
Help with accounts, payments, VAT or App issues. |
sufinance@bath.ac.uk |
| Team Bath Bookings |
Deal with all club bookings for STV and Founders Hall |
Bookings and facilities hire - Team Bath |
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Committee Member
A Committee Member is responsible for ensuring the Group runs effectively. They will organise events and activities, support members and complete all necessary tasks.
Duties and Responsibilities
- Work with the committee to organise and run events and activities for the Group.
- Oversee the Group’s online presence on the SU website, social media, etc., ensuring this is appropriate and effective.
- Ensure Group adheres to all health and safety standards and all requirements set out in the Groups Policy.
- Complete compulsory training for your role, as outlined by the SU.
- Produce a handover to support the work of future committees.
- Follow The SU's Data Policy, regarding the handling of personal data or data related to the Group
As a Student Leader we require you to embrace EDI ( Equality, Diversity and Inclusion) good practice. This includes offering events that are inclusive , varied and student centred, taking into consideration locations, access needs, timings, and refreshments so that you are aiming to make your events accessible to all. This also relates to general practice within your role, from meetings, representation and interaction with students in your group. We want every student to be able to participate and be communicated with in a positive, non-judgemental way allowing their best authentic selves to shine
Useful Previous Experience/Skills
- Participation in previous activities by the Group.
- Enthusiasm for the Group and its activities.
- Ability to bring ideas to the Group.
- Willingness to develop organisation, communication, and other employability skills.
Why become a Committee Member?
- Develop the Group for your members.
- Develop a sense of community between students with shared interests.
- Boost your employability.
- Access to training and workshops.
Key Time Commitments
- Training Requirements – Minimum 1 hour online training module and possible attendance at Groups Conference dependant on role
- Approximately 3-5 hours per week, depending on Group activities.
Skills you will develop in this role:
|
Commercial Awareness
|
ü
|
Creativity
|
ü
|
|
Decision Making
|
ü
|
Delegation
|
|
|
Financial Management
|
|
I.T. Skills
|
ü
|
|
Initiative
|
ü
|
Leadership
|
|
|
Marketing
|
ü
|
Negotiation
|
ü
|
|
Organisation/ Planning
|
ü
|
People Management
|
|
|
Problem Solving
|
ü
|
Public Speaking
|
|
|
Teamwork
|
ü
|
Time Management
|
ü
|
|
Verbal Communication
|
ü
|
Written Communication
|
ü
|
|
Data Handling
|
ü
|
|

Over the Summer
- Handover from the previous committee
- Arrange a meeting with the previous secretary
- Complete any training from the Student Leader Hub you need
- Familiarise yourself with club paperwork and SU processes and procedures
- Plan an Activities/Event Calendar for the year
- Plan for the year ahead - think about what paperwork will need to be completed for certain events you are planning to run

September & October
- Run a Welcome Event
- Recruit new members
- Attend full committee meeting

January & February
- Plan a Welcome Event for new members
- Plan committee handover

March
- Promote Committee elections and your role to members
- Attend Club Annual General Meeting (AGM)

May
- Award season! Blues & the Activities Awards
- Assist with Handover document to the next committee - meet with the incoming Secretary and give them tips for what to do in their role
To book rooms and spaces for events please use the Booking Portal.
For more information surrounding events please refer to the Event Training Handbook.
| Name |
Responsibilities |
Contact Details |
| Sport Team |
General enquiries, using central controlled budgets (i.e. Coaching budget & BUCS Events) |
subathsport@bath.ac.uk |
| Sport Officer |
The sport officer is the voice of the students and should be your contact for any changes you wish to for the sport offer, as well as budget queries. |
susport@bath.ac.uk |
| Team Bath Bookings Team |
Deal with all club bookings for STV and Founders Hall |
sufinance@bath.ac.uk |
| Arts Team |
Any facility booking for the Edge |
su-arts@bath.ac.uk |
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